Oxford Heritage Property Management Ltd
Effective Date: 26/06/2025

At Oxford Heritage Property Management Ltd, your privacy is our priority. We understand the importance of protecting your personal data and are committed to handling it responsibly, lawfully, and transparently. This Privacy Policy explains how we collect, use, and protect your information when you visit our website: www.ohpm.co.uk (“Our Site”).

By using Our Site, you accept the practices described in this Privacy Policy. If you do not agree, please discontinue use of Our Site immediately.

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1. Definitions

• “Personal Data”: Any information relating to an identifiable individual.
• “Cookie”: A small file stored on your device by our website to enhance your experience.
• “We”, “Us”, “Our”: Oxford Heritage Property Management Ltd, registered in England (Company No. 13578498), Prama House, 267 Banbury Road, Summertown, Oxford, OX2 7HT.

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2. What This Policy Covers

This Policy applies only to data collected via Our Site. We are not responsible for how other websites collect or process your data—please review their policies separately.

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3. Your Rights

Under the UK GDPR, you have the right to:

• Be informed about how we use your data
• Access the personal data we hold
• Correct inaccuracies in your data
• Request deletion (“right to be forgotten”)
• Restrict or object to data processing
• Transfer your data elsewhere
• Withdraw consent at any time
• Lodge a complaint with the ICO (Information Commissioner’s Office)

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4. Data We Collect

Depending on how you interact with Our Site, we may collect:

• Name, date of birth, job title, company, profession
• Contact details (email, phone)
• Preferences, interests, demographic info
• Financial information (e.g., card details)
• Technical data (IP address, browser type/version, OS)
• Website usage data (e.g., referring URLs, navigation activity)

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5. How We Use Your Data

We process your data lawfully and only as needed. Uses include:

• Managing and improving access to Our Site
• Fulfilling contracts and delivering services
• Customising services and communication
• Responding to your enquiries
• Sending you updates or marketing (with consent)
• Conducting analytics and user research

You can opt out of marketing communications at any time via unsubscribe links or by contacting us directly.

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6. Data Retention

We retain personal data only for as long as necessary, based on:

• The duration of our business relationship or contract
• Your consent to receive ongoing marketing
• Legal, regulatory, or operational requirements

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7. Data Storage and Security

All data is stored securely within the UK. We implement appropriate technical and organisational measures to protect your information from unauthorised access or misuse.

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8. Sharing Your Data

We may share your data:

• Within our company group
• With trusted third parties (e.g., service providers, IT support, payment processors)
• As required by law, court orders, or regulatory authorities
• During a business transfer (e.g., acquisition or sale)

Where third parties are involved, we ensure they comply with data protection laws and only process your data for agreed purposes.

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9. Cookies

Our Site uses Cookies to improve functionality and user experience. Some are essential; others are used for analytics or remembering preferences. You can control Cookie settings in your browser.

Cookies We Use Include:

Name	Type	Provider	Purpose
branch	1st	OHPM	Stores branch selection
_ga	3rd	Google	Distinguishes users
_gid	3rd	Google	Distinguishes users
_gat	3rd	Google	Throttles request rate

For full details, see your browser’s help section on Cookie control.

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10. Your Choices

You can:

• Access Our Site without submitting personal data
• Update or request deletion of your data
• Manage Cookie settings in your browser
• Opt out of direct marketing communications

You may also register with services such as TPS, CTPS, and MPS to reduce unsolicited marketing.

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11. Accessing Your Data

To request access to the personal data we hold about you, please contact us at:
📧 info@ohpm.co.uk
📞 01865 238 238
📍 Oxford Heritage Property Management Ltd
Prama House, 267 Banbury Road, Summertown, Oxford, OX2 7HT

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12. Policy Updates

We may revise this Privacy Policy as laws or business needs evolve. Updates will be posted on this page and take effect upon publication. We recommend checking back regularly.

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If you have any questions or concerns about your data, please contact us using the details above. We’re here to help.